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Improve Business Efficiency by Hiring a Virtual Assistant

If you’re an entrepreneur who feels 24 hours isn’t enough time in a day to run a business, here’s a tip: hire a Virtual Assistant.

The amount of time you spend on your business isn’t proof that you are managing your enterprise well. Quantity will not automatically translate to dollars and cents in your bank’s coffers. But quality of time will.

Success is always measured by productivity and productivity is a by-product of quality time.

If you do an accounting of the amount of time you have in a day, you probably have fewer than 15 hours available for productive work. It will be less if you have family and have children to take care of.

The good news is you don’t need 15 productive hours to become successful. In the first place, that goal is unrealistic and difficult to attain. If you can identify 3 to 4 crucial, revenue- generating or cost saving tasks you can accomplish every day, your day will already be exponentially productive.

Studies show that productivity begins to decline after 90 minutes. So if you allocate 90 minutes per task, you only need 4 and ½ hours to accomplish 3 tasks every day.

If you add 30 minutes of rest after each task, that is only 6 hours of work per day. In this case, even rest is productive because it recharges you for the next task.

Now by hiring a Virtual Assistant, you will 100% increase your productivity even further. How? Let us count the ways:

Delegate Non- Essential Tasks. Transfer administrative tasks such as phone handling, e-mail filtering, calendar management and appointment setting to your Virtual Assistant. You will never miss opportunities and the VA will find ways to fit in important meetings to your schedule.

Re-Align Cost Savings. Hiring a Virtual Assistant will generate cost savings. You don’t pay the VA benefits and the VA is responsible for his or her cost of business.

Hiring a regular employee will cost you at least 40% more in terms of total compensation and incremental expenses.

You can use the cost savings to fund other projects such as marketing and promotion or product development to increase the prospects of profitability.

Audit Your Tech Profile. Virtual assistants are well- versed in technology. Over the course of their experience, they have managed many clients and have used different forms of technology.

Do not hesitate to ask your Virtual Assistant for advice or suggestions on how to improve your technological profile. Technology evolves to make life and work more efficient.

Having the right frameworks and processes in your system will not only save you more money but improve output as well.

This brings us to the fourth and most overlooked benefit which may probability be the most important on this list.

Hiring a Virtual Assistant will increase your business efficiency simply because it will give you time to take off and recharge your batteries. Entrepreneurs are so obsessed with quantity of time that they forget the value of rest and relaxation.

Taking a few days; even weeks, off work will not shut down your business. You just need to stay in touch with your virtual assistants a few days during the week to keep you updated on work developments.

By the time you get back to work, you will be refreshed and revitalized. You will be able to perform your tasks with greater clarity and focused energy.

Posted in Blog, virtual assistant.

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